Get started here. We've created a short Event Checklist for quick answers and links.  And then below, there is a more detailed Event Resource Guide for specifics on how to submit a bulletin graphic, request online event registration, and more. 

Request post in weekly Grapevine - submit your text to [email protected] 

FACILITIES
 
Reserve a Room - Facility Request forms must be submitted electronically to the parish Facilities Coordinator to request a room or a table in the narthex. You will be assigned a room based on the size and needs of your group.  (All classrooms in PLC now have a TV w/HDMI cord). You will receive notification via e-mail or phone that your request has been confirmed or denied within 72 hours. Events may not occur without a confirmation. Facilities are assigned on a first come, first serve basis with exception of liturgical & parish events scheduled by Fr. John Cahoon having priority over all others. Any room not reserved through the online process will not be guaranteed HVAC. stamericigh.com/facility-reservations  If you have any questions, contact Colin Kiernan at [email protected] or Omar Mata at [email protected] 
 
Request a Table in the Narthex – Submit a Room Request at  https://stamericigh.com/facility-reservations
 
Cancel a Room – If your event gets cancelled or rescheduled, please be sure to cancel your rom request to remove it from the parish calendar and to notify facilities. Submit the form at https://stamericigh.com/room-cancel-form
 
Key Checkout - When a group is having a meeting/event on the parish campus when the office is closed, a representative needs to check out a key from the parish office the day of or day prior to the event.  The key must be returned to the parish office the next day the office is open.
 
Room Set up and Clean Up - When requesting time for your event please allow for your setup and clean up.  Ministries and groups may modify and organize their own setup as needed; however, the room must be returned to the standard layout when the event is concluded.  All users are expected to leave the facilities as clean as they found them and remove all food and drink containers.  NO food or drink is allowed anywhere in the Church except in the St. Angela Merici room.
 
 
EVENT PR

Update the website with your event – Fill out the form at  stamericigh.com/website-update Please submit any photos or logo to [email protected]. 
 
Request Placement on Front of Website – Contact [email protected] for specifics.

Request post in weekly Grapevine - To place an announcement in the grapevine, submit your text to  [email protected].  All grapevine announcements should be no longer than 2-3 sentences. Ideally, they will include a short announcement with a link to read more or a contact email. The deadlines are Tuesdays before the Thursday morning Grapevine.

Request a Facebook post - send the text of the information, any logos or photos and links to be shared to [email protected].  Please note, items may not always be posted the day you send or request. 

Request a Facebook Event - send the text of the event information, any links to be shared to [email protected].  Please note, items will not always be posted the day you send or request. A Facebook Event cover photo should be 1920 x 1080 px.  Please note in your submission if you need one created.
 
Request a Mass Announcement - Submit your announcement by Wednesday at noon to [email protected]  It should be no more than 1-2 sentences.  Please use this method of communication sparingly.

Submit a Bulletin Graphic – The deadline for the Bulletin is 10AM on Monday before the next Sunday’s bulletin. Submit your print ready graphic to Tressy Garcia at [email protected]

Any Text in the Body of a graphic should be Times New Roman font (Headings may be a different font) with text between 10-12pt font. When requesting a ½ or full page, please contact Tracy Ardoin in advance to request the space. Those spaces are very limited and she might be able to advise you on best week to get the large space you request.  For best results, submit at least 2 of the following sizes.  (Width x Height)
Eighth Page – 3.75in x 2.5in
Quarter Page - 3.75in x 5in
Third Page Horizontal - 7.5in x 3.3in
Half Page – 7.5in x 5in (Request space in advance)
Full Page – 7.5in x 10in (Request space in advance)
 

Record a Video announcement to go out via website, email or Facebook – Record a person talking to camera in a short (less than 2 min) announcement in horizontal or vertical format.  Email video to [email protected] or submit via dropbox at https://www.dropbox.com/request/jcaWBGgj47a1KlhNTjfp

Request Graphic Creation – If you need assistance creating images/graphics for your event, please email [email protected] for assistance.


EVENT REGISTRATION
 
Request Online Registration - with online payment via Faith Direct - send [email protected]  a sample registration form with the information requested at least 10 days before you want your registration to go live.  Faith Direct will email you a copy of each registration as it comes in. (Many times it goes to SPAM, so check there first if you don’t see emails.)  A spreadsheet with all registrations compiled will be sent to you upon request. 


Request Online Registration - Form Only - send [email protected]  a sample registration form with the information requested at least 10 days before you want your registration to go live.  As a person registers, you will receive an email with their registration information.  A spreadsheet with all registrations compiled will be sent to you upon request.


MISCELLANEOUS
 
Tax Exempt Purchases - St. Angela Merici is a Tax-Exempt Organization. Please reach out to [email protected] if you need the parish tax exempt certificate before making purchases for the parish.  The parish does not reimburse sales tax paid on any purchase for the parish.

Marketing Tips:
 
When submitting a request for Announcements for your event, be sure your announcement answers the basic W’s.
Who – Who is your group? And Who are you inviting?
What – What is it
Where – Where is it
When – When is it
Why- The purpose of the event
These W’s do not need to be on every piece of marketing, but they should be somewhere you can direct people to read more about the event. Get their attention and send them to your webpage for more…
 
There should be contact information for each piece of media created.  Either list a person with email/phone or your webpage where they can get more information or ask questions. 
 
Consider creating an FAQ information sheet to our parish receptionists so they may answer any questions received about your event and know where to direct people who call with questions.